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Where Used Record Links

This plugin provides a Result Set listing where Records are used, similar to the View > Record Links… command, the Tools > Work with Data > Places… > Where Used… button, and the List All Citations for a Selected Source plugin. However, this plugin supports all Record Types, for any selection of Records, and lists details of explicit Where Used fields appropriate for the Record Type.

Where Used Record Links Prompt The plugin prompts for a Record Type and to Select Records but has a Keep Prompt option.
Once the prompt is hidden, records must be selected before running the plugin.
To restore the prompt, no records must be selected before running the plugin, either by using the Clear button in any Records Window tab or selecting a non-record field in the Result Set.

If any Record is used in the same place twice, the Data Ref Where Used is prefixed with an * asterisk, and a click on the column header will sort them to the top.
If a Record is linked from a rich text Record Link, the Data Ref Where Used is prefixed with an @ sign, and a click on the column header will sort them to the top.

Double-click on any bold cell to open its Property Box with the details selected.
Right-click any cells to the right and choose to Locate in Property Box or choose to Locate in All Tab that often gives a more detailed view.

Where Used Record Links Result Set

This Result Set illustrates the details provided for four selected Source records.
Note that the Census: 1871… record is cited twice by Charles William Smith MUNRO where marked with an asterisk.

The Result Set lists the Source Record Name, its Rec Id, and number of Media linked to each selected record.
It lists each Record Where Used, its Rec Id, number of Media, explicit Data Ref Where Used and Field Where Used, etc.
So the two Media columns allow the number of Citation Media to be quickly reviewed.

For Citations of Source records illustrated above, that 2nd Media column lists values x / y where:
x = number of Media linked to the Fact or Record holding the Citation.
y = number of Media linked to the Citation where used field itself.

In general terms for other record types:
x = number of Media linked as siblings of the Field Where Used.
y = number of Media linked as children of the Field Where Used.

For Citations of Source records, there is a unique Key column that identifies Citation variants for the same Source record.
i.e. For any particular Source record, Citations with identical cell values to the right will have the same Key number.

The width of each column is auto-adjusted to match all but the longest cell contents so that the display is as narrow as reasonably possible.
The right-most column is expanded to be very wide because it is awkward to widen that last column otherwise.
Cells with text values are shown in full with a pilcrow ¶ to represent each newline character and rich-text converted to plain text.


Plugin Where Used Record Links

Help content on this page is owned and provided by Mike Tate, the plugin's author, Calico Pie takes no responsibility for its content.